Booking Request Form

Clubs and DSAs alongside other organizations and departments can book certain spaces and services made available by the SCSU, please read below for guidelines surrounding bookings. Please note that bookings require 2-3 business days to be processed. Food Court bookings require a 30-day notice. For 1265 Bistro Bookings, visit here.
IMPORTANT NOTICE: We do not process bookings that occur on the weekends or during campus closures (i.e. holidays, reading week, etc.)

Student Centre Room/Table Booking

Please read through the guidelines before proceeding to fill out the booking form. Only recognized Clubs and DSAs for the current school year are able to book Rooms, Specialized Spaces, and/or Tables for up to a maximum of ten (10) hours weekly in the Student Centre.

During the last month of classes each semester, boardrooms will be unavailable to be booked as they are used for study spaces.

For bookings concerning rooms outside the Student Centre, please reach out to the Office of Student Experience & Wellbeing. For Partnerships/Vendor booking, please carefully read and fill out this form.

Bookings cannot be made further than two-weeks since the request was sent. Please come down to the SCSU Office to gain access to your room during your requested time. The booking options are as follows:

Room Options

Boardrooms:

SL-219
SL-222
SL-232

Specialized Spaces:

RSC Lounge (requires permission from VP Equity & RSC Coordinators)
TV Lounge (Only after 5pm)
Humanities Wing Kiosk (located near Marketplace in HW)

Prayer Rooms (For Faith-Based Clubs EXCLUSIVELY):

SL-281 (Open Door Space, divided room)
SL-279 (Closed Door Space)

Tabling Options

There are six (6) tables available.

Work Orders - Only Apply to TV Lounge/1265 Bistro Stage (Reach out to 1265 Bistro for further information)

Please note that any bookings requiring a Work Order must be submitted at least ten (10) business days in advance of the event. Work order requests are not guaranteed and will be confirmed prior to your event.

Upon sending this form in, you agree to leave the room/table in the condition you found it in. This includes no furniture moving, wire tampering, damages and such. If any damages are incurred during your booking, you and your association will be held accountable for repairs and face potential blacklisting from ALL SCSU provided services.

SC Room Bookings

Contact Details

Please enter details for the organization you are representing in this form.

Name

First Name

Last Name

Type of Association

Please select what type of association you are placing a booking request for.

Association Name

Please enter the Club/DSA name.

Association SCSU ID

Please enter the current year SCSU ID. For UTSC Administration/Departments, please enter "0".

Association Email

The booking information will be sent to this email.

Phone

(###)

###

####

Requested Booking:

For Table requests, you will be given the first available table for that day. This will be stated in your confirmation email.

Purpose of Booking

What is the reason for this booking.

Date

Please select the date in which you need the room.

YYYY

Time

Please provide a time for when you will need your booking for.

Will Food and Drinks be Served?

Please ensure to clean-up any leftover food and items after finished using the room. Store packaged items are fine but if you are catering, please ensure you are able to provide the Vendor's Name, Address, and Contact Information.

Vendor Contact Information

If you aren't ordering food, please type N/A.

Work Order - This section is exclusively for TV Lounge/1265 Bistro Booking Requests.

Does your room booking request require a work order?

Yes

6ft Tables

Please identify how many 6ft tables you are requesting with your work order.

Chairs

Please identify how many chairs you are requesting with your work order.

Any Additional Items

Please include any other items you will need for this event and would like submitted with your work order.

SC Table Bookings

Contact Details

Please enter details for the organization you are representing in this form.

Name

First Name

Last Name

Type of Association

Please select what type of association you are placing a booking request for.

Association Name

Please enter the Club/DSA name.

Association SCSU ID

Please enter the current year SCSU ID. For UTSC Adminstration/Departments, please enter "0".

Association Email

The booking information will be sent to this email.

Phone

(###)

###

####

Requested Booking:

For Table requests, you will be given the first available table for that day. This will be stated in your confirmation email. For Food Court requests, please note we need at least 30-days in advance to process it.

Purpose of Booking

What is the reason for this booking.

Who will be present during this tabling?

Please select all that apply. If this is a collaboration with a non-SCSU/UTSC recognized group (i.e. 3rd Party Organization), please inform us.

Club Executives

Club Members

Third Party Organizations

Date

Please select the date in which you need the room.

YYYY

Time

Please provide a time for when you will need your booking for.

Will Food and Drinks be Served?

Vendor Information

Please fill out the Vendor's information below. We need the name, number, & address of the vendor.